Sample post orders. Fictional property.

3P SECURITY GROUP
Site specific orders

Read with: General orders, Post orders, Site specific orders and Report formats.

For force, detention, searches, pursuit and weapons, follow your provider's policy.

R03 Gate and fence exceptions
Record the north gate latch and east fence opening on every tour; keep each item open until the manager confirms closure.
Observe: At the north pedestrian gate, observe whether the leaf meets the keeper and remains latched after normal closing; view the east fence gap from the Lot C path.
Assess: Compare the condition with the existing event record; an apparently closed leaf is not confirmation that it latched.
Act: Observe from a safe common area. Do not repair hardware. Link new complaints to the existing event; call 911 for an emergency.
Notify: Call the shift lead and property manager immediately for a gate that will not latch or an open fence gap, at any hour; apply the unanswered-call sequence.
Record: Enter time, exact location, observed condition, complaint source, event ID, notifications and follow-up owner; keep closure pending until the manager supplies a dated acceptance record.

R04 Key custody
Log every issued and returned key by identifier, role and time; report any missing key immediately.
Observe: Compare each key identifier with the manager-approved issue list and the previous custody entry.
Assess: Identify missing keys, unexplained holders or a mismatch between the list and the keys received.
Act: Receive only keys authorized for this post. Enter each transfer in the custody log; leave any discrepancy open for the manager.
Notify: Call the shift lead and property manager immediately for any missing key or unexplained holder, at any hour.
Record: Enter key ID, issuing role, receiving role, issue time, return time and any linked exception ID; the receiving role acknowledges the transfer.

R07 Incident and closure record
Open one event record with time, location, source, action, footage reference, follow-up owner and closure status.
Observe: Record what you saw separately from what a resident, manager or provider reported.
Assess: Identify immediate danger, known facts, unknown details and the related open gate or fence record.
Act: Call 911 in an emergency. Create or update one event ID using the incident fields in Report formats; add later information as a dated addendum without rewriting the original account.
Notify: Apply the call thresholds in Post orders and give the open event ID to the relief officer; the manager owns closure and follow-up assignment.
Record: Use unknown for unconfirmed history. Label late entries retrospective, identify their source and uncertainty, and keep the two missing gate complaints and fence closure as unresolved until supported.

R08 Recorder references
Record the camera location and relevant time window; ask the manager to arrange footage preservation through an authorized role.
Observe: Note the event location and the time window potentially relevant to footage; do not assume a camera captured it.
Assess: Mark footage availability and retention as unknown until the manager receives confirmation from the authorized role.
Act: Send a footage preservation request to the manager immediately; do not use the default admin account, change settings or export administrative logs.
Notify: Call the shift lead and manager immediately with the event ID and time window; the manager assigns the authorized role and requests acknowledgment.
Record: Enter request time, recipient role, camera reference if known, acknowledgment, storage reference if supplied and availability status; this instruction does not close the recorder access or audit-log findings.

Sample post orders. Fictional property. Prepared by 3P Security Group.